How to allow people to RSVP on your Zeffy form?

Option 1: Create a free ticket form

This is the recommended method for tracking attendance, as it provides the most features and flexibility.

1. Create a new event form in your Zeffy dashboard

2. Set up your event details:

   • Enter your event name, description, and location

   • Add the event date and time

   • Set the sales close date (when you want to stop accepting RSVPs)

3. Create your free ticket:

   • Click "Add ticket" in the Tickets section

   • Set the ticket price to $0

   • Add a description of what's included

   • Click the "See more options" button to set a maximum capacity if needed
     

     

4. Add custom questions to gather additional information:

   • Click "Add question" in the form questions section

   • Use "Questions for the buyer" for information you need once per registration

   • Use "Questions per ticket" to collect information for each attendee when multiple tickets are purchased

   • Consider adding questions like:

     • Dietary restrictions

     • Workshop preferences

     • Special accommodations needed

5. Customize the confirmation:

   • Make sure e-ticket generation is enabled so attendees receive a confirmation

   • Edit the thank you email to include important event details (Edit the "Thank you" or confirmation email sent to donors)

   • Set up an automated reminder email to send before the event (Editing and scheduling a reminder email)

Option 2: Email tracking method

This alternative method uses Zeffy's email tracking capabilities:

1. Create an email list of potential attendees

2. Send a bulk email through Zeffy with (steps here):

   • Event details

   • A link to a confirmation page

   • Clear call-to-action to confirm attendance

3. Track responses through Zeffy's email analytics to see who clicked the confirmation link

Additional features to explore

• Guest List Management: Access your RSVP list through the guest list view in your dashboard 

• Export Capabilities: Download attendance reports with all respondent details
  

• Multiple Attendee Names: If someone is registering for multiple people, you can collect all attendee names (see how)
  

• Automated Communication: Send reminders and updates to confirmed attendees

• Check-in Tools: Use Zeffy's check-in features during the event to track actual attendance